Privacy Policy and Data Protection

At Represent Ltd, we respect your privacy. We want to maintain your confidence in our handling of any data and information provided via our web site, or through direct email contact.
Website:
Cookies
“Cookies” are small data files that are written to and stored on your hard drive when you visit a web site. They do not read files on your hard drive.
Like most web sites, we use cookies to personalize a user’s experience of our web site and to make it easier for users to complete forms. Our cookies do not track user movement once you leave our web site, except for noting your destination address.
Log Files
We also review data and information contained in log files located on our web server, which record the date and time of each visit to our web site, the user’s IP (internet protocol) address, the referring IP address or domain (the prior web site visited), and the files viewed on our web site (including HTML pages, graphics, etc.). We use log file information to analyze data in the aggregate to determine the trends and usage of our site. We cannot correlate the log data to identify specific users.
We do not, and will not, disclose, sell, rent or share any information derived from log files with any third parties.

The information we collect, either via our website form, or direct email:
We collect only the personal information required to provide services to our customers and potential customers. This includes:
Name
Company
Corporate Email
Phone

As data processors for our clients, under the basis of contract, we may record client’s employee details.
Name
Company
Corporate email
Phone
Company position
We may supply the above data to our approved 3rd party suppliers, as agreed under contract. All 3rd party suppliers are GDPR compliant, and have privacy policies in place.
The data collected is assumed to be authorised by the individual as part of the contract of employment between the individual and the client. It is the clients’ responsibility to inform the individual how their data will be used (different clients’ use the data in different ways).

What do we use information for?
To better understand the needs of our customers and how we can improve our products and services.
To provide information which may be of interest to you about services offered by Represent Ltd.
To answer requests that customers or potential customers may have.
To process data under the agreement of a contract

Your rights:
Your personal information is owned by you. If you have any questions or issues with the way in which we are using your data you have the following rights:
• You can ask to see what data we hold on you (right of access)
• You can ask for information to be corrected
• You can ask to receive a copy of the data we hold on you (right to portability)
• You can ask us to delete any information we have about you (right to be forgotten)
• You can object to the way in which we use your information
• You can complain to the supervisory authority
If you wish to enact any of these rights then you can do so by contacting us direct.
Retention and data storage
When you provide information, we will enter and store it in our database and use it to contact you to continue to discuss business, services and products which may be of mutual benefit.

When we store data, reasonable measures are taken to protect personal information from access by unauthorised persons. This information will be stored, archived and backed up as part of internal systems which are hosted by cloud service providers or on secure, encrypted databases within the UK.

Data is kept no longer than seven years, or as agreed with the client.

If you need more information, please do contact us direct:
Represent Ltd,
5 Murrayfield Avenue,
Edinburgh,
Scotland
EH12 6AU
Tel: +44 (0) 131 337 1400
[email protected]